Order Letter

Order letter is written to deal an order and payments for products or merchandise. Therefore, order letter must be complete and definite so that the reader knows exactly what the writer wishes. Details about what you are ordering, shipment, and terms of payment must be properly defined in order letter to avoid delay of transactions.

Essential Information in the order:

1. Give specific directions concerning shipment of goods:

• Where to ship - complete mailing or shipping address, made up of heading of letter and signature.
• How to ship – whether by parcel post, express, etc.
• When to ship – exact date when goods are wanted or needed

2. Give definite information concerning the goods themselves:

• How much to send – state quantity of goods desired.
• What to send – describe the goods; give catalogue number, special trade-name, size, shape, color, style, price, etc.

3. Make reference to remittance for goods:

• State whether or not you are enclosing money and, and if so, in what form. Otherwise, say how you intend to pay for the goods.

4. Give such additional information as you deem necessary to enable the recipient of the order to understand your wants better to serve you more efficiently. If you need goods badly, emphasize this fact here. If you are entitled to special discounts or prices, say so also


Click here for SAMPLE ORDER LETTER